Employment and Search Procedures

West Virginia University Search Guidelines for Faculty, Academic Professional and Non-Classified Positions

These guidelines complement and append West Virginia University’s Affirmative Action Plan. Each department is expected to make special efforts to attract minorities, women, people with disabilities, and veterans to help increase the diversity of the university community.

The following guidelines and resource materials are designed to assist search committees and administrators in conducting searches that identify and attract excellent candidates, especially persons in protected classes, for faculty, academic professional and non-classified positions at West Virginia University. Although exceptions to these guidelines may be made by the Division of Diversity, Equity, and Inclusion or the President and/or his designee, the guidelines summarize current procedures and practices for searches for all faculty, academic professional and non-classified positions at West Virginia University.

Part I Summary of Major Steps in Typical Employment Process for Faculty, Faculty Equivalent/Academic Professionals (FEAP), and other Non-classified Positions

Part II Detailed Discussion of the Search Process for Faculty, Faculty Equivalent/Academic Professionals and (FEAP), and Non-classified Staff

Part III Interim Appointments

Part IV Typical Employment Process for Post Doctoral Employees

Part V Exceptions to General Posting Requirements

Forms and Sample Documents

Appendix A Authorization to Recruit [PDF]

Appendix B Position Description: Cover Sheet and Form

Appendix C Sample Ads [PDF]

Appendix D Sample Expenditure Guidelines for Searches [PDF]

Appendix E Guidance on Recruitment/Immigration Issues [PDF]

Appendix F Sample Correspondence with Contacts [PDF]

Appendix G Sample Search Committee Criteria for Review

Appendix H Applicant Self-Identification Form [PDF]
For Word version, click here .

Appendix I Sample Telephone References [PDF]

Appendix J Sample Interview Evaluation Form [PDF]

Appendix K Sample Itineraries [PDF]

Appendix L Dos and Don’ts for Interviewing [PDF]

Appendix M Search and Selection Activities Report [PDF]

Appendix N Sample Offers to Faculty Candidates (contact the Office of the Provost)

Appendix O Sample Offer to Non-classified Candidates (contact the Office of the Provost or Human Resources)

Appendix P Sample Internal Searches Guidelines [PDF]

Appendix Q Sample “Ending the Search” [PDF]

Appendix R Post Doc Position Description

Appendix S Guidance on Applicant Tracking (contact the President’s Office for Social Justice)

Appendix T Disposition Codes (contact the President’s Office for Social Justice)