WVU, EQUITY ASSURANCE, and COVID-19 - What you need to know……We are here for you.
WVU remains committed to maintaining the safe, diverse, and welcoming community we all deserve. Our team is working remotely for the safety of our community. Reports are still being received, and investigations are still occurring. Emails, voice messages, and reports submitted through the online reporting system (https://wvu.qualtrics.com/jfe/form/SV_0lKdeIGf4QeEUxT) are being actively monitored by team members.
University policies, specifically, Board of Governor’s Governance Rule 1.6, on sexual and domestic misconduct, discrimination, harassment, stalking, retaliation, and relationships apply to behavior that occur in person between members of the University community, but may also apply to online conduct. Faculty and staff members who are responsible employees and mandated reporters are reminded that they are expected to continue to report misconduct when they become aware of incidents or allegations involving members of the campus community regardless of how or when they learn of the potential misconduct.
Below are some answers to questions frequently asked about how our office is functioning during this unsettling time. If you have a question that is not answered below, please call 304-293-5600 or the anonymous on-call line, 304-906-9930. For more information regarding COVID-19, please visit https://coronavirus.wvu.edu/.
Can I file an Equity Assurance or Title IX report?
· Yes! The Equity Assurance office remains open and functioning, with staff working remotely. Anyone impacted by sexual and domestic misconduct, discrimination, harassment, or other behaviors prohibited by Board of Governor’s Governance Rule 1.6 is encouraged to report via the online reporting system (https://wvu.qualtrics.com/jfe/form/SV_0lKdeIGf4QeEUxT) or directly to WVU’s Director of Equity Assurance and Title IX Coordinator, James Goins Jr.
2. What resources and options are available to me at this time?
· Students, faculty, and staff who wish to file a report are encouraged to do so. Individuals can also speak to confidential sources, such as counselors at the Carruth Center or the Faculty Staff Assistance Program during this time. For more information about resources, interim measures, reporting options, and confidential sources, please visit https://diversity.wvu.edu/equity-assurance/resources-and-reporting-options.
3. Am I required to report incidents of prohibited misconduct even if it was disclosed or made known to me after hours while I’m in my home?
· Yes! If you are a responsible employee or mandated reporter, you are still required to report all incidents and behaviors that might be a violation of WVU’s Board of Governor’s Governance Rule 1.6. This includes behaviors that occur online and off campus between University community members.
4. Are Equity Assurance and Title IX trainings still available?
· Yes! Even though, in-person educational sessions are not occurring at this time, online modules and trainings via an electronic format are still possible. Please visit https://diversity.wvu.edu/resources-and-training for more information.
5. Can I still request ADA accommodations?
· Yes! If you are an employee and would like to request accommodations, please contact Jill Hess, ADA Coordinator, at firstname.lastname@example.org or at 304-293-6692. If you are a student and would like to request accommodations, please contact the Office of Accessibility Services at email@example.com or 304-293-6700.
6. Are Equity Assurance and Title IX investigations still occurring?
· Yes! Investigators are still conducting investigations using electronic means. Interviews are being conducted telephonically and via Zoom. Information can be received via email and through physical mail.
7. What will happen with hearings/investigations that are currently scheduled or ongoing?
· No in-person hearings or interviews are being scheduled; however, they are still occurring in electronic forms. Investigations that are in process will continue. Hearings that are scheduled will be held. For more information, speak to the investigator or student conduct staff member assigned to your case.
West Virginia University is committed to fostering a diverse and inclusive culture by promoting diversity, inclusion, equality, and intercultural and intercommunity outreach. The University does not discriminate on the basis of race, color, national origin, ancestry, age, physical or mental disability, marital or family status, pregnancy, veteran status, service in the uniformed services (as defined by state and federal law), religion, creed, sex, sexual orientation, genetic information, gender identity, or gender expression in the administration of any of its educational programs, activities, or with respect to admission or employment.
– Board of Governors Rule 1.6
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