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Division of Diversity, Equity, and Inclusion
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Youth Event and Program Requirements

Required Documents

We recommend programs use the following form templates. Programs can customize and include additional information as appropriate. We recommend adding a revision date anytime changes are made.

Required Trainings

Adults (defined as those 18 years of age or older) are required to undergo a vetting process to be a volunteer at any WVU Sponsored Program. If a volunteer has Direct Contact with a youth participant, this process will require:

  • Youth Protection Training
    • Youth Protection training is required every 3 years. This training can be completed either in-person or online and takes approximately 45-60 minutes to complete for both individuals and large groups. These sessions provide education on how to minimize the threat of child abuse and to respond promptly and effectively should abuse be observed, suspected or disclosed.
      In-Person Training Request Form

      Questions regarding Children On Campus requirements, scheduling online or in-person training should contact our Youth Protection Program Specialist, Mason Arbogast, at mason.arbogast@mail.wvu.edu or by phone at 304-293-5600

  • Title IX Training
    • Title IX training is required every 3 years. This training can be completed either in-person or online and takes approximately 60 minutes to complete for both individuals and large groups.
  • Federal Background Check
    • A federal background check is required every 3 years and is free-of-charge to the volunteer. This process can take anywhere from 24 hours up to a month, so we encourage program units to submit their volunteers to Shared Services at least 30 days prior to the start of the event. If a background check reveals a criminal record history, the applicant will be notified and their application will be reviewed for evaluation consistent with university policy.
      Request a Background Check Through Shared Services
    • Any adult responsible for Transporting youth are required to also have a Yearly DMV Check. This request can be submitted at the same time as the Background Check through the same form.

Reporting Obligations

If any Member of the University Community observes, or has reasonable cause to suspect, any type of Child Abuse or Neglect, including physical or Sexual Abuse, he or she must immediately report the circumstances to:

  • Department of Health and Human Resources, Child Abuse and Neglect Hotline 1-800-352-6513
  • 911 or Local Law Enforcement
    • University Police Department 304-293-2677
    • Crimes Against Children Unit 304-293-6400
  • WVU Division of Diversity, Equity and Inclusion
    • Online Child Abuse/Neglect Reporting Form; or
    • Download a PDF version of the above form and e-mail it to titleIX@mail.wvu.edu, or print and mail to the Division; or
    • Call the Title IX Coordinator, James Goins, at 304-293-8363; or
    • File a complaint in person at the Equity Assurance Office, located at 1085 Van Voorhis Road Suite 250, Morgantown, WV 2650